I-9 Form 2023: Download I-9 Form 2023 PDF, Components Details

I-9 Form 2023 PDF: Form I-9 is also called the “Employment Eligibility Verification Form”. It is a document used by employers in the United States to verify the identification and employment authorization of individuals hired for employment. It is necessary requirement for all employers to complete Form I-9 for each employee, including U.S. citizens and non-citizens.

Employers in the US must adhere to federal regulations during the hiring process to ensure the eligibility of their workforce. The pivotal document in this procedure is the Employment Eligibility Verification Form, Form I-9. Its purpose is to confirm that individuals hired for employment possess the necessary authorization to work in the US, thereby assisting employers in complying with the Immigration Reform and Control Act of 1986 (IRCA), which prohibits the employment of unauthorized individuals.

How To Download I-9 Form 2023 PDF:

To download the I-9 form in PDF format, you must follow the below-mentioned steps.

  • The applicant needs to visit the official website of United States Citizenship and Immigration Services (USCIS) at https://www.uscis.gov/
  • The home page will appear on the screen, here click on the “Forms” tab on the navigation bar.
  • Now, click on the “All Form” option under the “Forms” section on the left side of the page.
  • Afterward, scroll down the page and search for the “I-9/ Employment Eligibility Verification” link and click on the “Form Details “ tab.

  • The I-9, Employment Eligibility Verification page will open, here click on the “Form I-9 Basic Version (For Printing and use on mobile devices.)-(PDF, 899.28KB)” link.

  • In this way, you can easily download the I-9 Form 2023 PDF through the official website of the United States Citizenship and Immigration Services (USCIS).

I-9 Form Document Details: 

Employers must provide particular documentation to prove their identification and eligibility for employment while completing Form I-9. The documents are divided into three categories. Ie., List A, List B, and List C. Examples of acceptable documents for each list are provided below.

List A Documents (Establish Both Identity and Employment Authorization):
  • U.S. Passport or U.S. Passport Card.
  • Permanent Resident Card or Alien Registration Receipt Card (Form I-551).
  • Foreign passport that contains a temporary I-551 stamp or temporary I-551 printed notation on a machine-readable immigrant visa.
  • Employment Authorization Document that contains a Photograph (Form I-766).
  • Foreign Passport with Form I-94, or Form I-94A indicating non-immigrant status.
  • Passport from the Federated States of Micronesia (FSM) or the Republic of the Marshall Islands (RMI) with the form I-94 or Form I094A indicating nonimmigrant admission under the Compact of Free Association between the United States and the FSM or RMI.
Documents Of List B (Establish Identity):
  • Driver’s license or ID card issued by a State or outlying possession of the United States provided it contains a photograph, or information such as date of birth, height, eye color, and address.
  • ID card issued by the federal, state, or local, government agencies or entities, provided it contains a photograph, or information such as date of birth, height, eye color, and address.
  • School ID card with a photograph.
  • Voter’s registration card.
  • U.S. military card or draft record.
  • Military dependent’s ID card.
  • U.S Coast Guard Merchant Marnier Card.
  • Native American Tribal Documents.
  •  Driver’s license issued by a Canadian government authority.
  • School record or report card.
  • Clinic, doctor, or hospital record.
  • Day-care or nursery school record.
List C Documents (Establish Employment Authorization):
  • A Social Security Account Number card.
  • Certification of report of birth issued by the Department of State (Forms DS-1350, FS-545, FS-240).
  • Original or certified copy of the birth certificate issued by the State, Country, Municipal Authority, or territory of the United States bearing an official seal. 
  • Native American tribal document.
  • The U.S. Citizen ID Card (Form I-197).
  • Identification card for use of Resident Citizen in the United States (Form I-179).
  • Employment Authorization document issued by the Department of Homeland Security.

Employees must present either one document from List A or a combination of one document from List B and one document from List C to complete the verification process. It is important for employers to carefully examine the original documents, ensure they are unexpired, and record the necessary information in the I-9 accurately. 

I-9 Form Components Details:

The I-9 Form, Employment Eligibility Verification consists of three sections.

Section One: Employment Information and Attestation:

Employees completed this section, providing their personal information, and citizenship status, and attesting to their employment authorization.

Section Two: Employer or Authorized Representative Review and Verification:

Employers must review the original documents provided by the employee to establish identity and employment authorization. They record the document information in this section.

Section Three: Reverification and Rehires:

Employers complete this section when re-verifying an employee’s work authorization r rehiring an individual within three years of the original hire date.

FAQs On I-9 Form:

What is the purpose of the I-9 Form?

Employers can confirm an employee’s identity and eligibility for employment using the I-9 Form. It helps employers comply with the Immigration Reform and Control Act of 1986 (IRCA), which prohibits the employment of unauthorized workers.

What is the official website to download I-9 Form 2023 PDF?

 People can download the I-9 Form 2023 PDF from the official website of the United States Citizenship and Immigration Services (USCIS) at https://www.uscis.gov/

Who needs to complete the I-9 From?

For each newly hired employee, including citizens and non-citizens of the United States, every company in the country, regardless of size or sector, must complete I-9 Form. These requirements apply to any employees employed on or after November 6, 1986.

Employers utilize the I-9 From as a crucial tool to verify the identity and employment eligibility of their employees. It helps in ensuring compliance with immigration law and the hiring of authorized workers. Employees must provide specific documents from the acceptable lists (A, B, or C) to establish their identity and work authorization. Employers must complete the form accurately, retain it for a designated period, and follow the guidelines to avoid penalties and maintain a legal workforce.

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